Monitoring & Documentation (M&D) Officer

Job Description


Job Title:                               Monitoring & Documentation (M&D) Officer

Working Area:                      Tharparkar, Tando Allahyar, Matiari and                                                     Mirpur Khas Districts

Reporting to:                         Program Coordinator

         Project Title:                          Growth for Rural Advancement and                                                                  Sustainable Progress (GRASP)


Position Requirements

1. Qualification and Experience

  • Masters or equivalent degree from any recognized university.
  • At least 3 years in development sector. Minimum 2 years’ relevant experience in the field of Monitoring and Documentation in development projects.


2. Knowledge, Skills & Behavior

  • Good understanding about strategy/methodology for Monitoring & Documentation
  • Experience working within complex organizational structures
  • Possess excellent interpersonal skills; good resource and time management skills
  • Computer literate, knowledge of MS Word and Excel required
  • Willingness to travel frequently


3. Job Purpose

  • Monitoring and Documentation Officer will be responsible for monitoring the process of the project implementation and generating reports as per agreed timelines. S/he will ensure compliance of set procedures and of the quality in line with approved standards. S/he will support Program Coordinator with timely and evidence-based inputs for making informed decisions.


4. Main Duties and Responsibilities

With guidance and support of TRDP Head Monitoring & Documentation and Program Coordinator, M&D officer will undertake following responsibilities.

  • Provision of technical assistance to project team in conducting assessments, baselines, surveys, case studies development and designing tools for these tasks as and when required.
  • Providing technical assistance in designing monitoring and documentation mechanism for GRASP activities as agreement.
  • Responsible for designing, planning and implementing of the M&D activities of the project as per logical framework approach.
  • M&D Officer will report weekly, monthly, quarterly, annually, Interim and end line report of project activities.
  • Monitor the project activities on regular bases and support evidence-based decision making in project interventions.
  • Conduct field visits to ensure quality of work and to identify the gaps in process of implementation and communicate accordingly in form of field visit reports.
  • Provide inputs, information and statistics for project reviews and planning workshops and assist the Program Coordinator in preparing relevant reports.
  • Keep close collaboration with project teams, Community organizations/Village organization, Govt. Officials and other stakeholders in the project area.
  • Prepare and maintain the MIS/data base of the project activities and will be responsible for the collection & analysis of different data in relation to the project activities.
  • Monitor and document overall progress on achievement of results and support monitoring and evaluation of the effects and impact of the project.
  • Provide timely and necessary feedback on going project activities and its implementation to Program Coordinator.
  • Check and verify project beneficiaries as per criteria in proposal documents.
  • Ensure Complain Response Mechanism at Field and Office level and orient about community and staff.
  • Compile record, document and share success/failure case studies/stories project relevant with pictures/photos.
  • Any other task assigned by Program Coordinator.