Admin & Finance Assistant

Programme for Improved Nutrition in Sindh (PINS)

Nutrition Specific Component (ER-2 of PINS Programme) Dadu and Jamshoro

 

Terms of References for Position of Admin & Finance Assistant

Location:              Dadu / Jamshoro

Qualification:     Bachelors or equivalent degree (B.B.A / B. Com) or relevant  field from a recognized university

Experience:        Minimum 2 years of relevant experience.

 

Reporting Line:  District Manager

 

Job Description:

 

• Ensure proper accounting, book keeping and financial management of the Programme
• Prepare and verify vouchers, i.e Cash Payment, Bank Payment, Journal Voucher, Bank Receipt and prepare bank reconciliation statements.
• Post vouchers and closing accounts, prepare cheque, handing over cheque to the payees against proper acknowledgement.
• Deposit tax deduction from various suppliers and service providers in government treasury as per rules and regulations.
• Ensure the smooth flow of funds to districts and conduct regular review of the financial progress of districts.
• Ensure that day-to-day Finance and Administrative operations of the project are carried out in an efficient manner;
• Keep all financial and administrative records properly maintained and documented
• Prepare and maintain all salary records in a transparent manner
• Provide logistical support in organizing meetings, workshops, training events, and field visits;
• Ensure proper maintenance and management of all project assets including vehicles, machines and all equipment.
• Monitor maintenance of the office equipment ensuring timely repairs when required.
• Maintain and update the documentation related to finances, administration and procurement.
• Perform any other official task assigned by the Supervisor/Management.