Finance and Admin Officer

Job Description

Job Title:                      Finance and Admin Officer

Working Station:        Mirpurkhas

Position Requirements:

  1. Mandatory (Qualification and Experience)
    1. MBA/M.Com/MSc in finance or commerce or in a related discipline.
    2. Candidates having minimum two years experience of working in finance and accounting in national/international organizations from district Mirpurkhas can apply.
  2. Main Responsibilities

However, the primary role of the Admin & Finance Officer will be to support the Head of Finance & Head of Administration in the day-to-day tasks related to Administration & Finance in the respective field office.

  • Ensure proper accounting, book keeping and financial management of the programme
  • Prepare and verify vouchers, i.e Cash Payment, Bank Payment, Journal Voucher, Bank Receipt and prepare bank reconciliation statements.
  • Post vouchers and closing accounts, prepare cheque and monthly payroll and handing over cheque to the payees against proper acknowledgement.
  • Deposit tax deduction from various suppliers and service providers in government treasury as per rules and regulations.
  • Ensure the smooth flow of funds to districts and conduct regular review of the financial progress of district.
  • Ensure compliance with terms and conditions of Agreement with Donor guidelines rules and regulations.
  • Prepare financial and other reports for Donor
  • Oversee and support the administration of the programme including procurement, travel, boarding and loading.
  • Ensure proper mechanisms are in place regarding the vehicle fuel management and proper controls regarding the fuel filling/billing and payments.
  • Timely process of all payments and enter processed payments in Navigator.
  • Maintain the petty cash book and ensure the proper billing systems and compliances
  • Establishing a system to control & monitor all outstation travels and ensuring compliance with immediate reporting to the management in case of where a policy violation in the fund.
  • Keep track of all asset movements and ensure that these movements are updated in the official record.
  • Responsible for compliance with the SOPs for maintaining storage, minimum record-keeping requirements, and handling.
  • Responsible for day-to-day Finance and Logistic operations of the project are carried out in an efficient manner.
  • Keep all financial, procurement, and logistic records properly maintained and documented.
  • Provide logistical support in organizing meetings, workshops, training events, and field visits.
  • To ensure proper maintenance and management of all project assets including vehicles, machines, office building and all equipment.
  • Maintain attendance/timesheet and an updated list of staff, ensuring effective record keeping.
  • Carry output local procurement (for project and office supplies) through procurement policy and process with proper documentation.
  • Maintain good working relationships with the staff members and suppliers/vendors.
  • Management of support staff, security guards, and cleaning staff.
  • Maintenance of office building, and team house and ensuring proper functionality of the office
  • Involve in emergency response as an active team member from the finance and administration department.
  • Any other tasks assigned by the Supervisor/ Management.
  1. Knowledge, Skills, and Behaviour
    • Understanding of accountancy & financial software
    • Hand on expertise to use computer (Microsoft office and etc)
    • Analytical skills
    • Excellent negotiation, and representation, skills and the ability to work comfortably with an ethnically diverse staff.
    • Good resource and time management skills.
    • Willingness to travel frequently.
    • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members, and a proven ability to solve problems independently without direct supervision.