Finance and Admin Officer

Job Description

Job Title: Finance and Admin Officer

Working Station: Mirpurkhas

Position Requirements:

Mandatory (Qualification and Experience)
1. MBA/M.Com/MSc in finance or commerce or in a related discipline.
2. Candidates having minimum two years experience of working in finance and accounting in national/international organizations from district Mirpurkhas can apply.
Main Responsibilities

However, the primary role of the Admin & Finance Officer will be to support the Head of Finance & Head of Administration in the day-to-day tasks related to Administration & Finance in the respective field office.

Ensure proper accounting, book keeping and financial management of the programme
Prepare and verify vouchers, i.e Cash Payment, Bank Payment, Journal Voucher, Bank Receipt and prepare bank reconciliation statements.
Post vouchers and closing accounts, prepare cheque and monthly payroll and handing over cheque to the payees against proper acknowledgement.
Deposit tax deduction from various suppliers and service providers in government treasury as per rules and regulations.
Ensure the smooth flow of funds to districts and conduct regular review of the financial progress of district.
Ensure compliance with terms and conditions of Agreement with Donor guidelines rules and regulations.
Prepare financial and other reports for Donor
Oversee and support the administration of the programme including procurement, travel, boarding and loading.
Ensure proper mechanisms are in place regarding the vehicle fuel management and proper controls regarding the fuel filling/billing and payments.
Timely process of all payments and enter processed payments in Navigator.
Maintain the petty cash book and ensure the proper billing systems and compliances
Establishing a system to control & monitor all outstation travels and ensuring compliance with immediate reporting to the management in case of where a policy violation in the fund.
Keep track of all asset movements and ensure that these movements are updated in the official record.
Responsible for compliance with the SOPs for maintaining storage, minimum record-keeping requirements, and handling.
Responsible for day-to-day Finance and Logistic operations of the project are carried out in an efficient manner.
Keep all financial, procurement, and logistic records properly maintained and documented.
Provide logistical support in organizing meetings, workshops, training events, and field visits.
To ensure proper maintenance and management of all project assets including vehicles, machines, office building and all equipment.
Maintain attendance/timesheet and an updated list of staff, ensuring effective record keeping.
Carry output local procurement (for project and office supplies) through procurement policy and process with proper documentation.
Maintain good working relationships with the staff members and suppliers/vendors.
Management of support staff, security guards, and cleaning staff.
Maintenance of office building, and team house and ensuring proper functionality of the office
Involve in emergency response as an active team member from the finance and administration department.
Any other tasks assigned by the Supervisor/ Management.

Knowledge, Skills, and Behaviour
- Understanding of accountancy & financial software
- Hand on expertise to use computer (Microsoft office and etc)
- Analytical skills
- Excellent negotiation, and representation, skills and the ability to work comfortably with an ethnically diverse staff.
- Good resource and time management skills.
- Willingness to travel frequently.
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members, and a proven ability to solve problems independently without direct supervision.