Admin & HR Officer

Job Description

Job Title:                      Admin & HR Officer

Working Station:        District Khairpur Mirs

Reporting to:              Project Manager        

 

Position Requirements:

1. Mandatory (Qualification and Experience)
2. Masters or equivalent (minimum 14 years education) from HEC recognized University.
3. Minimum of 02 years of relevant experience within the NGOs.

 

1. Main Responsibilities
   • Identify and share the emerging need of the organization with all concerned units for timely provision of support services i.e. Rent a Car, Office Supplies, etc.
   • Coordinating with the teams for weekly travel plans and ensuring the compliance of the same at all levels.
   • Ensure and maintain proper staff attendance.
   • Ensure and guide drivers in maintaining proper vehicle log book and prepare and share to the management the monthly vehicle performance sheet.
   • Ensure proper mechanism in place regarding vehicle fuel management and proper controls regarding the fuel filling/billing and payments.
   • Look after office management, guide guards and office support staff in maintaining proper office decorum.
   • Maintain the petty cash book and ensure the proper billing systems and compliances.
   • Establishing a system to control & monitor all outstation travels and ensuring compliance immediate reporting to the management in case where the policy violation in the fund.
   • Collecting feedback of the boarding and lodging from all outstation travellers/visitors for making improvements in the services for the travelers/visitors.
   • Ensuring lease agreement of the office updated, and renewed timely.
   • Responsible for maintaining and updating the Fixed Asset, Stock, Inventory, and Consumable Items Register for the field office.
   • Keep track pf all asset movements and Ensuring that these movements are updated in the office record.
   • Ensuring proper warehouse/storage space for record, necessary supplies, equipment, and redundant items.
   • Responsible for compliance to the SOPs for maintaining storage, minimum record-keeping requirements, and handling.
   • Admin & HR Officer will be responsible for all HR control at office level and will ensure proper supporting documents available with the files.
   • Admin & HR Officer will be responsible for preparation documents and ensure proper supporting documentation available.
   • Any other tasks assigned by the Supervisor/ Management.

 

1. Knowledge, Skills and Behaviour

• Knowledge of development issues & concepts
• Experience of working in an insecure environment
• Sound experience of administration & transport
• Special Skills, Aptitude or Personality Requirements:
• Flexible and adaptable. Willing to travel to remote field areas with basic living conditions.
• Analytical and problem solving skills
• Ability to work under pressure often to strict deadlines
• Methodical and thorough