Admin & HR Officer

Job Description

Job Title:                      Admin & HR Officer

Working Station:        District Khairpur Mirs

Reporting to:              Project Manager        


Position Requirements:

  1. Mandatory (Qualification and Experience)
  2. Masters or equivalent (minimum 14 years education) from HEC recognized University.
  3. Minimum of 02 years of relevant experience within the NGOs.


  1. Main Responsibilities
    • Identify and share the emerging need of the organization with all concerned units for timely provision of support services i.e. Rent a Car, Office Supplies, etc.
    • Coordinating with the teams for weekly travel plans and ensuring the compliance of the same at all levels.
    • Ensure and maintain proper staff attendance.
    • Ensure and guide drivers in maintaining proper vehicle log book and prepare and share to the management the monthly vehicle performance sheet.
    • Ensure proper mechanism in place regarding vehicle fuel management and proper controls regarding the fuel filling/billing and payments.
    • Look after office management, guide guards and office support staff in maintaining proper office decorum.
    • Maintain the petty cash book and ensure the proper billing systems and compliances.
    • Establishing a system to control & monitor all outstation travels and ensuring compliance immediate reporting to the management in case where the policy violation in the fund.
    • Collecting feedback of the boarding and lodging from all outstation travellers/visitors for making improvements in the services for the travelers/visitors.
    • Ensuring lease agreement of the office updated, and renewed timely.
    • Responsible for maintaining and updating the Fixed Asset, Stock, Inventory, and Consumable Items Register for the field office.
    • Keep track pf all asset movements and Ensuring that these movements are updated in the office record.
    • Ensuring proper warehouse/storage space for record, necessary supplies, equipment, and redundant items.
    • Responsible for compliance to the SOPs for maintaining storage, minimum record-keeping requirements, and handling.
    • Admin & HR Officer will be responsible for all HR control at office level and will ensure proper supporting documents available with the files.
    • Admin & HR Officer will be responsible for preparation documents and ensure proper supporting documentation available.
    • Any other tasks assigned by the Supervisor/ Management.


  1. Knowledge, Skills and Behaviour
  • Knowledge of development issues & concepts
  • Experience of working in an insecure environment
  • Sound experience of administration & transport
  • Special Skills, Aptitude or Personality Requirements:
  • Flexible and adaptable. Willing to travel to remote field areas with basic living conditions.
  • Analytical and problem solving skills
  • Ability to work under pressure often to strict deadlines
  • Methodical and thorough