Admin & Finance Officer

Job Description

                     Job Title:         Admin & Finance Officer

Working Station:        District Shaheed Benazirabad

Reporting to:              Project Coordinator

Project title:               Child Protection Flood Emergency Response Sindh


Position Requirements:

  1. Mandatory (Qualification and Experience)
    1. MBA/M.Com/MSc in finance or commerce or in a related discipline.
    2. 03 years of experience in sound administration and finance experience in a relevant field, preferably within the NGO section.
  2. Main Responsibilities

However, the primary role of the Admin & Finance Officer will be to support the Head of Finance & Head of Administration in the day-to-day tasks related to Administration & Finance in the respective field office.

  • Ensure proper mechanisms are in place regarding the vehicle fuel management and proper controls regarding the fuel filling/billing and payments.
  • Timely process of all payments and enter processed payments in Navigator.
  • Maintain the petty cash book and ensure the proper billing systems and compliances
  • Establishing a system to control & monitor all outstation travels and ensuring compliance with immediate reporting to the management in case of where a policy violation in the fund.
  • Responsible for maintaining and updating the Fixed Asset, Stock, Inventory, and Consumable Items Register for the field office
  • Keep track of all asset movements and Ensure that these movements are updated in the official record.
  • Ensuring proper warehouse/storage space for records, necessary supplies, equipment, and redundant items.
  • Responsible for compliance with the SOPs for maintaining storage, minimum record-keeping requirements, and handling.
  • Responsible for day-to-day Finance and Logistic operations of the project are carried out in an efficient manner.
  • Keep all financial, procurement, and logistic records properly maintained and documented.
  • Provide logistical support in organizing meetings, workshops, training events, and field visits.
  • To ensure proper maintenance and management of all project assets including vehicles, machines, office building and all equipment.
  • Maintain attendance/timesheet and an updated list of staff, ensuring effective record keeping.
  • Carry output local procurement (for project and office supplies) through procurement policy and process with proper documentation.
  • Maintain good working relationships with the staff members and suppliers/vendors.
  • Management of support staff, security guards, and cleaning staff.
  • Maintenance of office building, and team house and ensuring proper functionality of the office
  • Involve in emergency response as an active team member from the finance and administration department.
  • Any other tasks assigned by the Supervisor/ Management.
  1. Knowledge, Skills, and Behaviour
    • Excellent negotiation, and representation, skills and the ability to work comfortably with an ethnically diverse staff.
    • Good resource and time management skills.
    • Willingness to travel frequently.
    • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members, and a proven ability to solve problems independently without direct supervision.
    • Excellent computer skills (Word, Excel).