Logistic Officer

Job Description

                      Job Title:     Logistic Officer

Working Station:        Mirpur Khas

Reporting to:              Project Coordinator

Project title:               Integrated multi-sectoral humanitarian assistance to flood-affected communities in Pakistan.

Position Requirements:

  1. Mandatory (Qualification and Experience)
    1. Bachelor’s degree in supply chain management/business administration or equivalent.
    2. Minimum of 02 years of relevant professional experience in a similar position, preferably within the NGOs.
  2. Main Responsibilities
    • Draft, modify, and amend Supplier contracts, lease contracts, rental agreements, fuel and vehicle contracts, case reports, etc. about the field office.
    • Provide all logistics support to the program team for smooth operations, related to planned project activities.
    • Provide efficient support and ensure the success of the overall procurement & logistics activities, while providing efficient utilization of resources by logistics procedures.
    • Supervise Warehousing and its staff and required documentation.
    • Provide more generalized assistance and logistics services to staff implementing field projects.
    • Analyze and process requests for procurement of goods and services for field office including office supplies etc, to ensure adherence to the standard Pakistan logistics guidelines.
    • Supervise all logistical arrangements ensuring proper quality control, specification compliance, monitoring and verification of deliveries, plus timely delivery to the end user.
    • Provide logistical support in collaboration with the Head of Administration for all distributions to flood-affected families in the district.
    • Supervise and monitor the performance of the designated driver’s tasks.
    • Ensure timely preparations and submission of payment release documents including GRNs, Purchase authorizations, invoices, and acceptances.
    • Establish proper recording and monthly reporting systems of all distributions, work in progress activities inclusive of updated inventory.
    • Familiar with local context and surrounding areas very well.
    • Monitor/liaise with field offices on inventory, fuel consumption as per the standard systems, and establishment of a proper recording system for the field’s monthly reports.
    • Any other job-related added task assigned by the supervisor.
  3. Knowledge, Skills, and Behaviour
    • Good written and verbal communication.
    • Good resource and time management skills.
    • Willingness to travel frequently.
    • Problem Solving.
    • Conflict & crisis management.
    • Understanding of Core Humanitarian Standards.
    • Understanding of Humanitarian Charters.
    • Understanding of Sphere Standards.