Logistic Officer

Job Description

                      Job Title:     Logistic Officer

Working Station:        Mirpur Khas

Reporting to:              Project Coordinator

Project title:               Integrated multi-sectoral humanitarian assistance to flood-affected communities in Pakistan.

Position Requirements:

1. Mandatory (Qualification and Experience)
   1. Bachelor’s degree in supply chain management/business administration or equivalent.
   2. Minimum of 02 years of relevant professional experience in a similar position, preferably within the NGOs.
2. Main Responsibilities
   • Draft, modify, and amend Supplier contracts, lease contracts, rental agreements, fuel and vehicle contracts, case reports, etc. about the field office.
   • Provide all logistics support to the program team for smooth operations, related to planned project activities.
   • Provide efficient support and ensure the success of the overall procurement & logistics activities, while providing efficient utilization of resources by logistics procedures.
   • Supervise Warehousing and its staff and required documentation.
   • Provide more generalized assistance and logistics services to staff implementing field projects.
   • Analyze and process requests for procurement of goods and services for field office including office supplies etc, to ensure adherence to the standard Pakistan logistics guidelines.
   • Supervise all logistical arrangements ensuring proper quality control, specification compliance, monitoring and verification of deliveries, plus timely delivery to the end user.
   • Provide logistical support in collaboration with the Head of Administration for all distributions to flood-affected families in the district.
   • Supervise and monitor the performance of the designated driver’s tasks.
   • Ensure timely preparations and submission of payment release documents including GRNs, Purchase authorizations, invoices, and acceptances.
   • Establish proper recording and monthly reporting systems of all distributions, work in progress activities inclusive of updated inventory.
   • Familiar with local context and surrounding areas very well.
   • Monitor/liaise with field offices on inventory, fuel consumption as per the standard systems, and establishment of a proper recording system for the field’s monthly reports.
   • Any other job-related added task assigned by the supervisor.
3. Knowledge, Skills, and Behaviour
   • Good written and verbal communication.
   • Good resource and time management skills.
   • Willingness to travel frequently.
   • Problem Solving.
   • Conflict & crisis management.
   • Understanding of Core Humanitarian Standards.
   • Understanding of Humanitarian Charters.
   • Understanding of Sphere Standards.