Project title: Integrated multi-sectoral humanitarian assistance to flood-affected communities in Pakistan.
Mandatory (Qualification and Experience)
MBA/M.Com/MSc in finance or commerce or in a related discipline.
03 years of experience in sound administration and finance experience in a relevant field, preferably within the NGO section.
However, the primary role of the Admin & Finance Officer will be to support the Head of Finance & Head of Administration in the day-to-day tasks related to Administration & Finance in the respective field office.
Ensure proper mechanisms are in place regarding vehicle fuel management and proper controls regarding fuel filling/billing and payments.
Timely process of all payments and enter processed payments in Navigator.
Maintain the petty cash book and ensure the proper billing systems and compliances
Establishing a system to control & monitor all outstation travels and ensuring compliance with immediate reporting to the management in case of where a policy violation in the fund.
Responsible for maintaining and updating the Fixed Asset, Stock, Inventory, and Consumable Items Register for the field office
Keep track of all asset movements and Ensure that these movements are updated in the official record.
Ensuring proper warehouse/storage space for records, necessary supplies, equipment, and redundant items.
Responsible for compliance with the SOPs for maintaining storage, minimum record-keeping requirements, and handling.
Responsible for day-to-day Finance and Logistic operations of the project are carried out in an efficient manner.
Keep all financial, procurement, and logistic records properly maintained and documented.
Provide logistical support in organizing meetings, workshops, training events, and field visits.
To ensure proper maintenance and management of all project assets including vehicles, machines, office building and all equipment.
Maintain attendance/timesheet and an updated list of staff, ensuring effective record keeping.
Carry output local procurement (for project and office supplies) through procurement policy and process with proper documentation.
Maintain good working relationships with the staff members and suppliers/vendors.
Management of support staff, security guards, and cleaning staff.
Maintenance of office building, and team house and ensuring proper functionality of the office
Involve in emergency response as an active team member from the finance and administration department.
Any other tasks assigned by the Supervisor/ Management.
Knowledge, Skills, and Behaviour
Excellent negotiation, and representation, skills and the ability to work comfortably with an ethnically diverse staff.
Good resource and time management skills.
Willingness to travel frequently.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members, and a proven ability to solve problems independently without direct supervision.